How to: Set Up New Hire Lunches

Help new hires connect with their coworkers from day one

Carrie Biggar avatar
Written by Carrie Biggar
Updated over a week ago

The importance of social onboarding and the value of connecting new hires with their coworkers has been researched and written about by many organizations, from SHRM to Google.

Helping teams build strong relationships has always been a goal of ours at Donut, so we wanted to make it super easy for companies to facilitate connections for new hires as well.

How Donut can help

Donut can automatically introduce your new hires to a different lunch buddy over their first few days and weeks.

For example, at some companies Donut introduces each new hire to a different lunch buddy on their 3rd, 4th, and 5th days. At others Donut sets them up for lunch once a week for their first 4 weeks.

Most companies create a Slack channel (like #lunch-buddy-volunteers) for existing employees to join if they want to volunteer to get lunch with a new hire. Donut then introduces each new hire to someone random from that channel. This also helps new hires get to know people from other teams and areas of the company as well!

Want to add new hire lunches to your Donut onboarding Template? Here's how!

๐Ÿ” ย ๐Ÿ• ย ๐Ÿ‘ซ ย  ๐Ÿ‘ฌ ย  ๐Ÿ‘ญ ย  ๐Ÿœ ย ๐ŸŒฎ ย 

How to set it up

STEP 1: Create Slack channel

Create a new Slack channel (like #lunch-buddy-volunteers) and invite existing employees to join the channel if they want to volunteer for new-hire lunches.ย 

  • Employees can opt out at any time by simply leaving the channel

STEP 2: Add and schedule lunch introsย 

From the "Onboarding Templates" tab on, select the Template you'd like to add lunch intros to (e.g. if you have a "General Onboarding" or "All New Hires" Template, you can add it to that so that all new hires will automatically get these intros!). Then click "Add Message" on the day you'd like the new hire to get their first lunch buddy intro.

  • Under "Who's it for", select New Hire, and to the right select any additional Templates that it should be added to (the initial Template you clicked into will be automatically selected, but you can choose to add it to any others as well)

  • Under "When's it for", choose the time the Intro should be sent

  • Under "What is it" select Intro and add an intro message โ€” this is what Donut will send when making the intro within Slack (something like "I've matched you two for lunch this week!")

  • Under "Introduce someone to..." choose "Random user from channel" and then select the channel that you just created from the dropdown

  • Hit "Create Message" and you're all set!ย 

STEP 3: Repeat as needed!

Repeat Step 2 to add more lunch buddy intros to your onboarding Template. For example, if you want each new hire to get a different lunch buddy on their 3rd, 4th, and 5th day, you can just repeat Step 2 and click "Add Message" to schedule an intro to someone new on each day.


You're all set โ€” any new hires with the Template you selected will get connected with lunch buddies on the schedule you set.

Did this answer your question?