All-hands meetings are the perfect time to measure progress against goals, get updates on company-wide initiatives, and communicate future plans. As good as they are for transmitting crucial information, once you hit a certain size, meaningful conversation becomes more difficult—especially if some or all of your team is remote. Grouping colleagues together for breakout sessions after an all-hands meeting (and including conversation prompts) is a great way to brainstorm, ask questions, and contextualize the information you just heard.
💡Buffer uses breakout sessions as a way to meet colleagues and inspire thought.
How to Set up Breakout Sessions in Donut
- Create a Slack channel for breakout sessions and invite teammates to join it.
- Log into your dashboard by hitting "sign in" on donut.com, go to Pairing in the left nav and hit "Add Donut channel." Select your new breakout session channel.
- Align the frequency with your all-hands meetings, and select the date of next pairing as your next all-hands meeting. Note that depending on the frequency of your all-hands meetings and whether they're held consistently on the same day or not, you might have to update Donut to align with future scheduled meetings.
- Consider changing the group size to 4-5 people, and the intro message to add a specific prompt (in Advanced settings). You can customize the intro message for each all-hands meeting depending on what will be covered, or you can add a thought-provoker not tied to a particular topic like "Please share a like, a wish, and a wonder based on our all-hands meeting today."
- Don't forget to check your reporting to confirm whether or not people have had a chance to meet for their breakout sessions, and to see whether they have any feedback for you.
❓Questions? Hit the purple chat button on the right hand side of the screen, and we'll be right with you.