If your team is fully or even partly remote, one hurdle your team might be facing is how to ensure your employees still have opportunities to build relationships with coworkers. Doing virtual meetups can help keep team connections front and center.

Below, we share how-to’s for encouraging virtual coffee meetups (like how to announce it to your team!) as well as how to make your intros more remote-friendly. 

⚡️Did you know? 74% of teams using Donut already choose to introduce colleagues across offices or time zones!

💡Looking for some inspiration? InVision and Culture Amp both share how they use Donut to keep coworkers connected across distances.

How To: Announce Remote Meetups

You can encourage participation for remote meetups by posting an announcement in Slack to remind everyone that they can meet virtually!

Sample Announcement 1:

Hey everyone! 👋 

>Since many of us are working remotely right now, I just wanted to send a quick reminder that virtual meetups are a great way to keep up with your teammates across distance! We’ll be continuing to use @donut and encourage you to have virtual coffee ☕ or lunch chats via 💻 during this time! If you need to snooze your intros for a while, don’t forget you can do so from @donut’s app home.  

Sample Announcement 2:

Hi team!

>Do you like 🍩? Do you like 👫? Wondering how to stay connected while working remotely 💻? Not to worry, @donut is still here to help us meet and bond with teammates! Grab your coffee, set up a Skype sesh, start chatting! The 🌏is your oyster. P.S. Need to snooze 💤 for a while ? Just pause your intros from @donut’s app home.

You can also add an automatic welcome message to tell any new hires about your Intro channel. The first time they log into Slack, Donut will reach out to say hi and invite them to join your Intro channel. You can customize the welcome message to include notes or tips about remote meetings as well, so new hires are in the know from Day 1.

How To: Make Intros More Remote-Friendly

There's no singular right way to run your remote coffee program, but we do have a few tips to help make it a success:

  1. Consider adjusting the frequency so that it's a good fit for your team’s current needs. If your team is eager to stay connected to teammates during this time, you might consider trying out a frequency of every 1-2 weeks — that’ll ensure that they are regularly matched with someone new for conversation and can help combat isolation. 

  2. Make your introductions valuable by turning on Donut Conversation Starters with your intro message. They're a fun way to get colleagues talking and to break the ice. 

  3. You can also customize your intro message to include instructions on how to connect remotely, like how to set up a Zoom, or a list of easy topics for discussion.

  4. Try using Donut’s Google Calendar integration which respects set work hours across time zones and makes scheduling a time to chat easy. 

  5. Consider offering a budget or the ability to expense a coffee or donut. It's not uncommon for teammates to each take a Donut call from their respective coffee shops or from the comfort of their home — and even to cheers via Zoom!

  6. Check your Reports regularly for valuable stats and feedback that will help you make adjustments along the way,

Consider using some of our Intro Templates to get the most out of using Donut remotely!

Some of our favorite Intro Template examples include:

LifeLabs Manager Meetups: Help your managers connect, grow, and feel supported by offering peer mentor circles. Just create a #leadership channel and invite managers to join.

Photo sharing prompts: Encourage people to share photos with specific prompts like favorite vacation or a childhood picture

Run a lunch lottery: Create an automated lunch lottery where Donut selects one group to grab sponsored lunch together each round.

Run a CEO lottery: Randomly select one or more lucky winner(s) to grab coffee (virtually!) and meet with the CEO periodically.

DEI Mini Actions: Small exercises to start practicing ideas of inclusion and equity on a regular basis. Designed to run alongside the DEI Mini Action Watercooler pack.

❓Need help setting this up? Hit the purple chat button on the right-hand side of the screen, and we'll be right with you.

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